Have you ever felt like there just isn’t enough time in the day to get everything done? Well, there is a solution! Productivity apps can help you make the most of your day and accomplish more in less time.
We all know how easy it is to get distracted by funny dog videos on YouTube instead of doing our job. This is where productivity apps come in handy. They create an environment that helps us concentrate and accomplish our daily tasks.
We have reviewed the twenty best productivity apps for you. But it’s important to remember that these apps will only work if you are disciplined, stay focused, and have a productive mindset to achieve your goals.
You’re in a rush?
To-Do List Manager Apps
Stay organized and enjoy the day with the best to-do list and task management apps, allowing you to achieve your goals one task at a time.
1. Any.do
Any.do is a new to-do list manager app for Android while keeping in mind ease of use, maximum practicality, and ultimate flexibility to organize your daily schedule and set reminders, as well as the ability to monitor all current tasks that are on your today’s list.
The nice thing about Any.do is that if you can’t complete any task by a deadline, it will automatically roll over to the next day to ensure you don’t miss it. Once your task is complete, you can mark it as complete using a swipe gesture. You can even rearrange your tasks using intuitive drag and drop.
- Reliable reminder and notification system, visually appealing and user-friendly design.
- Cross-platform compatibility and the ability to sync tasks, attachments, and notes.
- Active support and development team that will help you resolve any issues as soon as possible.
- Calendar integration with Google Calendar is missing (but new integration options are in the works).
- Tasks with recurring reminders will require you to purchase the premium version.
Download for Android
Download for iOS
2. Trello
Trello is an intuitive and flexible task organization app for Android that’s quite different from Wunderlist and Any.do. The app’s card and board design will help you get a perspective on the entire task list at a single glance and allow you to see the real-time status of all tasks, whether they are completed or need to be completed.
Whether it’s managing a project with your sales team or planning a vacation with your family, this app will help you collaborate with them without any hassle. And thanks to the reliable notification system, Trello will keep you informed of the progress of each task. You can even leave comments on the task, as well as the ability to add attachments and links.
- Freely organize all your projects and tasks, with the ability to collaborate with your colleagues.
- Android Wear support lets you create cards and respond to comments.
- Cross-platform support to improve productivity.
- Offline functionality is missing, sometimes resulting in infrequent syncing and restricted editing without an Internet connection.
- The widget and app are not synchronized in real-time and require manual refreshing.
- Bugs and stability issues make Trello sometimes unreliable.
Download for Android
Download for iOS
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Note-taking apps to stay organized
You can’t remember everything you hear, no matter how important it is, unless you’re brilliant, so why not write down every important thing that matters?
3. Evernote
Evernote is an exceptional note-taking app that’s fully compatible with other platforms, including Windows, Mac, and iOS, so you can seamlessly access and work on your projects while keeping track of your notes. The app will help you organize your projects effectively where you can collect and capture ideas and work on them alone or in a team.
If you are a businessman then you must go for the paid version i.e. Evernote Plus for $34.99/year with 1GB monthly download limit or Evernote Premium for $69.99 /year with a monthly download limit of 10 GB. Paid subscriptions will allow you to sync your notes with unlimited devices and access your notes and notebooks offline. The free account gives you a download limit of around 60 MB.
- Comprehensive note-taking app with seamless sync capability and cross-platform support.
- Take notes in different formats, including text, photos, videos, audio, sketches, and web clips.
- Businesses can maximize productivity by assigning a project to multiple team members and staying informed of its status.
- The free plan is downgraded, removing essential features and imposing limitations such as syncing between two devices and no offline support.
- The pricing model of paid plans can be expensive for an individual or a startup.
- The application consumes a lot of space on the Android device and sometimes becomes slow.
Download for Android
Download for iOS
4. Google Keep
Unlike Evernote and OneNote, Google Keep gives you an incredibly fast and simplified interface to help you organize any business or personal notes. You can quickly capture an idea or add reminders in the form of photos, text, web links, a checklist, or voice (which converts your speech to text).
Use colors and labels to organize notes; Built-in search helps you find them quickly later. To ensure everything is accessible from any device without limitations, Google Keep syncs seamlessly with Google Drive so you can focus on your productivity. You can even add location-based reminders that will appear whenever you’re near that location.
- Quickly add reminders and notes, or capture ideas and share them with friends or family.
- Notes are always at your fingertips, accessible anywhere on any device, including Android Wear.
- Natively integrated with all other Google services.
- Ability to pin essential notes so they stay at the top.
- Missing undo/redo feature, in case you accidentally delete something while editing.
- Advanced text formatting options such as bullets, bold, italics, and underlining are not available.
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Time management apps
Do you want to accomplish all the tasks you have scheduled in your routine planner? Have you ever wondered why you can’t accomplish them? Because you are planning unhealthy routines.
Don’t worry. You can now master your routine and master time management, increasing your effectiveness, efficiency, and productivity. All this with the help of the apps mentioned below.
Download for Android
Download for iOS
5. TimeTune
TimeTune is a routine schedule planning app designed to help you increase your productivity by optimizing your time, creating good habits, and accomplishing everything in your daily schedule. The user interface is incredibly designed and gives you several possibilities for customization. Using custom tags and individually customizable notifications helps you identify your schedule.
The app offers different time management options specially designed for those who value their time, want to exploit every available minute, and then use it to accomplish tasks. The app can help you easily design routines based on a daily or weekly basis, with the best flexibility. You can observe your routine statistics to analyze your performance and detect time leaks.
- TimeTune will help you fine-tune your time so you can use it to your advantage.
- Routine statistics help you analyze and improve your time allocation and find suitable periods to work without interruption.
- Customizable notification reminders (including vibration, pop-up messages, and ringtones) for each task to keep you up to date on what needs to be done.
- Some advanced features require purchasing a premium version.
- Lack of a countdown/reminder to inform you of the total time remaining to complete a task.
Download for Android
Download for iOS
Block distracting apps and monitor phone usage
Have you ever noticed that a simple 10-15 minute task sometimes takes an hour? This is because you are distracted, which leads to procrastination, where you lose track of the total time spent and only realize it after completing the task.
This is where the Pomodoro technique will help you stay focused, avoid possible burnout, and get work done efficiently.
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6. Brain Focus Productivity Timer
Brain Focus is somewhat similar to ClearFocus, but the number of customization options available in this app is mind-blowing. You can change the length of work sessions and breaks. Additionally, you can change the trigger for long pauses and even change the duration of long pauses to best suit your desires.
What’s more interesting is that most Pomodoro timers do not allow you to pause the session, but this is not the case with Brain Focus, as you can easily enable or disable the pause/pause option. resumed directly from the settings.
And yes, if you are easily distracted by your smartphone, the app can even turn off WiFi and sounds during work sessions.
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- Visual representation of productivity and time spent to help you evaluate, review, and analyze sessions.
- Keep track of individual work sessions by projects or achievements.
- It allows you to customize and set a timer for each task.
- Lack of data on breaks used during work sessions.
Download for Android
Download for iOS
7. App Usage – Manage/track usage
Usage apps are designed to help you track and manage your overall smartphone usage. It collects detailed information about the usage of all your apps and the total time spent on each app.
The app also records the number of times you’ve checked your phone. It even gives you a detailed activity history and timestamp of your open applications.
The graphical representation of the collected data can be quickly sorted into different orders, including ascending and descending, to help you find the application you used the most.
You can also switch between calendar and bar chart views to better understand your usage statistics.
- Get detailed information about your daily app usage and your total time on each app.
- Give an overuse reminder every time you spend too much time on an app.
- It contains many pop-up ads, but it can be removed by purchasing a professional version.
- Lack of option to change day cycle schedule if you follow late evening work hours.
8. App Blocking – Stay Focused
If you are trying to control your smartphone addiction and want to spend less time on these addictive apps, then App Block can help you. The app aims to make it quick and easy to block particular apps during specified intervals and days of the week, which will help you stay focused on your work while avoiding distractions in your life.
App blocking allows you to create multiple entries for different specific working days and times as well as for the apps you want to block. Then you can quickly enable/disable these inputs using a toggle key.
Now, during the blocking period, if you launch the blocked application, you will see a toast message indicating that it has been blocked, along with the number of times you have tried to access it.
- Temporarily block distracting apps for specified time intervals.
- Ability to protect the AppBlock dashboard with a PIN for an added layer of privacy.
- The free version lets you block up to five apps; you need to purchase the pro version to remove the limitations.
Task automation
You may have never heard of task automation, but your Android device is so powerful that you can set it to perform specific tasks automatically, and then it will run without you even touching it.
Yes, it is possible, and you can unlock the true potential of your Android device by using the exceptional automation apps mentioned below.
9. IFTTT (If This Then That)
In a nutshell, IFTTT is a free web automation service that allows you to create a sequence of conditional statements called “applets”, which are automatically activated based on the signal/variation coming from any connected web service. For example, a predefined recipe triggers every time you receive a new email with an attachment in your Gmail account.
Then it automatically saves the attachments to a Google Drive folder. It can also save popular productivity tips from Reddit’s productivity subforum to your Evernote notebook.
- Hundreds of applications and services can be connected to IFTTT using applets and recipes to achieve automation.
- IFTTT applets help you connect your favorite web services together and save time.
- Powerful automation service, ideal for automating these tedious tasks.
- The ability to add multiple IF, AND, OR conditions to recipes is missing.
Download for Android
Download for iOS
Cloud storage services
Cloud storage service apps provide you with an online space where you can easily store your documents, PDF files, photos, music, videos, and any other files or data with the flexibility of accessing them through any smartphone, tablet, computer, or web interface. without any limitation.
Bonus App: Internxt Secure Storage
Worried about online privacy? Store your files secretly with Internxt, an open-source blockchain-based cloud storage service. Designed to protect users’ fundamental right to digital privacy, all files uploaded to Internxt’s cloud are end-to-end encrypted and dispersed across a decentralized network.
This means that the account owner can only access and share the content; even Internxt cannot access user files.
Internxt is available on all devices, equipped with most of the industry standard features you’d expect from a modern cloud storage service, and integrates seamlessly with Google Drive, Microsoft OneDrive, Dropbox, and Apple iCloud. The service offers free 10 GB of cloud storage for everyone. If you need more affordable space, paid plans start at 20GB for $1.15/month, continue up to 200GB for $5.15/month, and end at 2TB for $11.50 /month. Pay annually or monthly, and business plans are also available.
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- Military-grade encrypted cloud storage and file sharing.
- No first or third-party access to data.
- Open source and verifiable.
- Ability to limit the number of times a file can be shared.
- Young service, lacking some quality of life features.
10. Dropbox
Dropbox is a solid, dedicated cloud storage provider with a streamlined, easy-to-use Android interface. The offline access option allows you to keep an offline copy of essential files and folders, improving your productivity while traveling. Dropbox gives you up to 20 GB of free cloud storage space, and around 90% of this space can be earned by completing small tasks and referring friends to Dropbox.
Do you want more space? Dropbox offers a business plan for individuals at $9.99/month with a 1TB storage limit. And if you have a team, it’s best to go for a business plan with unlimited cloud storage, recovery, file versioning, phone support, data protection, and more for $15/month for each user, which works out to $75/month for five members.
- Cross-platform cloud service with support for every device and secure two-step authentication.
- Built-in password feature that lets you add a layer of security when opening the app.
- Shared folders allow your team members to work with you on the same project, as well as notifications of changes.
- Share large files using a link with anyone; They can preview and download the file without a Dropbox account.
- Shared links have a traffic limitation of 20 GB/day, so if your link generates excessive traffic it will be banned.
- A detailed change log or description of changes/updates made by team members to shared files or folders is missing.
Download for Android
Download for iOS
11. Google Drive
Google Drive is one of the best cloud storage services available for Android. Since Google developed it themselves, you can use it as an online storage and productivity suite with unified sync, which also works great as a collaborative office suite.
The main account offers 15 GB of free space, and this same storage is used across all Google services, including Gmail. If you want more storage, Google offers different storage plans for a nominal monthly fee:
- 100 GB of storage at $1.99/month,
- 1TB storage at $9.99/month,
- 10 TB storage at 99.99/month,
…and there are other projects. But if you run a business with five or more members, it will be better to go for premium Google Suite Business at $10 for each user, providing each user with unlimited cloud storage with Google Vault. The business plan will cost $50/month for five members.
- Easily share files and folders with others and can change the access level to view, edit, or comment.
- Option to store selected files offline for viewing.
- Preview documents and spreadsheets directly in Google Drive.
- It’s less secure, as there is no native password protection for the app.
- Sync is buggy on some devices.
Download for Android
Download for iOS
Team communication
Did you know that every day, countless hours are wasted following up, checking and responding to emails, and switching between applications to communicate with the team about the status of the project?
Implementing a team communication solution is essential to help members save time, stay productive, and focus on getting work done.
12. Slack
Slack is one of the most widely used team communication solutions because it is easy to integrate, simple enough for anyone to learn, and can create dedicated project-related communication channels. Members can share photos, documents, and files with a simple drag-and-drop interface.
Slack is perfectly compatible with many mobile and desktop platforms and can integrate well with third-party services such as Google Suite, Twitter, Dropbox, ZenDesk and countless other apps, which will help you receive all the notifications and updates in one place. Plus, everything shared by members is indexed and archived so you can search them at any time.
- Slack is free for a team with no time limits and offers affordable paid plans.
- Instantly sync with all your connected devices.
- Notifications settings can be precisely customized for email, mobile, and desktop.
- The free version of Slack gives the team 5 GB of storage space and a cap to search only the latest 10,000 messages.
- Sometimes push notifications don’t work as expected due to internet connectivity issues, making them less reliable.
Download for Android
Download for iOS
13. Asana
Asana has great potential and is powerful enough to help your team tackle massive projects by allowing them to break those projects down into smaller, easier, and quicker tasks to complete.
These small tasks can then be assigned to team members with the deadline. Once everything is set up, teammates can chat with the task and share relevant files or documents.
To keep all team members informed of their assigned tasks, Asana will send a notification each time an item is updated, along with a chart to help keep a visual track of current progress and progress. the deadline.
The best thing is that Asana allows you to track your work without an internet connection.
- Completely free with unlimited use for a team of up to 15 members.
- Ability to break massive work into smaller tasks and distribute it among multiple team members.
- Support for integration with a few dozen services lets you connect the task to different apps and then track progress from within the Asana app.
- It’s difficult to add and manage recurring tasks.
- The interface is slightly tricky to understand, making navigating projects and tasks difficult.
Download for Android
Download for iOS
Unified email management
When you have multiple email accounts, it becomes difficult to manage them quickly. It is therefore recommended to opt for a unified messaging application that offers a clear interface and set of features as well as the ability to see all your emails in one place.
14. TypeApp Mail
TypeApp is a beautifully designed email management app for Android that provides a clean user interface and the ability to easily manage and navigate multiple email accounts right from the home screen.
Many features help improve email management skills, such as swipe gestures to quickly mark an email as read or deleted, apply bulk actions to emails, mailbox Smart letters, and filtrations that automatically classify emails into predefined groups.
TypeApp’s best feature is the ability to snooze emails, which can be configured to send reminder alerts later. Additionally, the appearance customization options allow you to personalize the menu according to your preferences.
The app supports almost all email service providers, including Gmail, Yahoo, AOL, iCloud, Outlook (Hotmail), and Exchange accounts.
- Reliable, efficient, versatile, easy to configure, and offers premium features and widget support.
- Customizable push notification alerts, quiet times, and snooze alerts for each email account.
- Native support for mobile printing.
- Compatible with Android Wear to smartly check your emails on the go.
- It can get slow and sluggish on some Android devices.
Download for Android
Download for iOS
All-in-one Office Suite and PDF Manager
The all-in-one mobile office suite and PDF manager is one of the most essential apps for Android smartphones and tablets.
These apps are so powerful that they allow you to view, edit, and share almost all types of office-related files, including documents, spreadsheets, presentations, and PDFs.
15. WPS office suite
WPS Office, formerly known as Kingsoft Office, is the most popular and reliable office suite ever for Android mobile devices.
No matter where you are, you can create impressive documents, complete your presentations, work on spreadsheets, view/read PDF files, and convert Office files to PDF without limitations.
The full WPS Office app is available as a free download, but it is ad-supported, which may bother some users. The developers recently added an option to opt for a paid version and remove ads. However, if you have no problem with occasional ads, the free version is best for office tasks.
- Quickly and easily view, edit, and share Office documents anywhere, anytime, without restrictions.
- Support for multiple windows/split screens lets you manage multiple tasks at the same time.
- Ability to view and edit any Microsoft Office file format.
- Intrusive ads can be removed via in-app purchases.
Download for Android
Download for iOS
PDF document scanner
When working on multiple projects, we come across printed documents, memos, receipts, handwritten notes, business cards, or board information, all of which take up a lot of time if you start typing them as notes on mobile for future reference.
This is where text scanning apps come in handy, allowing you to quickly save a digital OCR copy of each physical document and stay organized.
16. Microsoft Office Objective
With Office Lens, you can easily capture images of notes/text on whiteboards and documents. Using the app’s advanced transformation features, you can then convert these images into a readable document format.
The Office Lens app is better than your camera app because it can capture perfect photos and then lets you enhance them to make them clear, readable, and free from shadows.
What’s more, you can convert these photos to Word, PowerPoint, or PDF documents and save them to cloud storage for quick sharing.
- Variety of modes for capturing text including photos, handwritten notes, business cards, documents, and whiteboards.
- Built-in review and editing options allow you to optimize captured images before saving them to your device.
- Ideal for extracting name and contact details from business cards.
- It does not have batch mode, so it is impossible to scan multiple pages/documents for quick digital storage.
Download for Android
Download for iOS
Password managers
Given the variety of social media services, online shopping accounts, internet banking, and the number of email accounts we have, having a unique and strong password for each is essential to Security.
But on the other hand, it becomes difficult for us to remember everyone. This is where highly secure password manager apps will help you.
17. LastPass Password Manager
LastPass is an exceptional password manager for desktops and has exceptional support for mobile devices. The application not only fulfills the role of a password manager, but it is also a powerful password generator, a built-in web browser, auto-fill usernames and passwords, and the ability to allow you to store secure notes.
You only need one LastPass account, which syncs seamlessly with desktop and mobile devices.
The app can detect and save passwords for apps installed on your device, so you won’t need to remember any passwords. To ensure that no one gains unwanted access to your password vault, the app is protected with an extra layer of PIN security required every time you open the app.
LastPass Premium offers the ability to sync with unlimited devices, 1GB of encrypted file storage, and family password sharing for just $12/year.
- Feature-rich password manager: simplified hardware user interface with easy-to-use options.
- Ability to instantly add information or notes to a website and keep it secure with bank-grade AES 256-bit encryption.
- Ability to connect to applications without typing a single letter.
- App autofill sometimes doesn’t work on slow or older Android devices.
Download for Android
Download for iOS
18. Dashlane
If you are looking for a free password manager for your Android devices, Dashlane Password Manager and Mobile Wallet will be the best choice because the app is designed to allow you to easily and securely keep your login credentials in the vault. strong passwords. equipped with unrivaled AES-256 security encryption.
Dashlane’s user interface is so simplified that anyone can understand how to manage and change stored passwords and credentials.
The app is integrated with a secure web browser and a Secure Notes section where you can store security codes, confidential information and other data.
You can seamlessly sync with other devices and create a secure account backup, but you have to opt for Dashlane Premium for $39.99/year.
- Cross-platform password management service with almost all the required features without any subscription fees.
- AES-256-bit encryption for all data and information stored on Dashlane.
- Dashlane Premium is quite expensive.
Download for Android
Download for iOS
Remotely access your devices
Access your files from your laptop and desktop on the go with these apps
19. TeamViewer
TeamViewer is a free remote control application for Android that allows you to remotely control computers, servers, or any other mobile device directly through your mobile device and transfer files or data between devices remotely, from anywhere, even when traveling. All you need is consistent internet connectivity.
TeamViewer is known for providing secure, fast, and stress-free remote access to billions of users and businesses around the world. The interface is intuitive and includes gesture support for a simplified user experience.
The app even allows you high-definition voice and video communication and 256-bit session encoding for the highest security.
- Perfectly remotely access and control Windows, Mac OS, Linux, and Android-based computers.
- Ability to transfer files in both directions.
- Push notifications for chat messages.
- Sometimes the app throws a connection error due to intermittent internet connection.
Download for Android
Download for iOS
20. Chrome Remote Desktop
Like the TeamViewer app discussed above, the Chrome Remote Desktop app also allows you to securely access your computer from your Android device.
Your desktop must have a Chrome web browser and the Chrome Remote Desktop app installed to accept the remote connection request. And both devices must be logged in to the same account.
However, you will find some limitations if you compare it with TeamViewer. Chrome Remote Desktop lets you connect to the desktop, not another Android device. But in terms of performance, Chrome Remote Desktop is much more powerful and reliable.
- The remote desktop app is so powerful that it can mirror your Android device’s desktop.
- The interface is designed modestly to make it easy for anyone to take advantage of remote desktop capabilities.
- It lacks many basic features, making the app less useful for advanced users.
Download for Android
Download for iOS
Conclusion
We all know that downloading and installing these apps on our smartphones will not automatically increase our productivity.
We need to use these apps consistently to get the most out of our daily schedule, which will help us get real work done without spending too much time on it.